About us
Your Trusted Partner in Clinic Administration
Prime Medical Admins is a boutique, start-up virtual assistant agency providing dedicated administrative support to healthcare clinics across the United States, United Kingdom, Canada, and Australia.
We support all healthcare services by delivering offshore VAs who integrate seamlessly into your clinic’s operations, systems, and workflows.
We’re not just virtual assistants.
We’re your extended clinic operations team.
Our Start-Up Advantage
Founder-Led. VA-Built. Healthcare-Focused.
Prime Medical Admins was founded by a long-term virtual assistant herself who understands the realities of healthcare administration, client expectations, and what it truly takes for a VA to succeed inside a medical practice.
Highly Trainable Healthcare Virtual Assistants
Our VAs are carefully selected for their:
- Strong administrative foundations
- Ability to learn quickly
- Adaptability across healthcare specialties
They receive structured onboarding and ongoing training.
Lower Costs Without Compromising Quality
Because we are a lean, start-up agency, our pricing is more affordable than larger VA providers — without sacrificing service standards. You benefit from:
- Excellent value for money
- Lower overhead costs
- No unnecessary agency layers
- Transparent pricing
Limited Client Intake = Higher Quality
We intentionally take on a limited number of projects at a time. This ensures:
- Every client receives focused attention
- VAs are properly trained and supported
- Quality is monitored closely
- Communication remains clear and responsive
We do not scale at the expense of service quality.
Why Prime Medical Admins?
As a start-up agency, we do things differently — and intentionally.
HOW IT WORKS
Seamless Integration in 3 Easy Steps
Getting started with PrimeMedicalAdmins is simple, fast, and stress-free. Our process ensures your clinic is supported immediately, with a dedicated VA trained to handle all your back-office tasks.
01.
Book a Discovery Call
We begin with a discovery call to understand your clinic’s specialty, location, workflows, systems, and administrative challenges. This ensures we identify the right level of support and set clear expectations from the outset.
02.
Founder-Led Training & Oversight
Unlike large-volume agencies, Prime Medical Admins is founder-led. The founder — a long-term virtual assistant with hands-on healthcare administrative experience — is directly involved in key parts of the VA training process.
03.
VA Matching or Team Assignment
Based on your clinic’s needs, we either: match you with a dedicated VA, or assign a small, focused VA team for broader or multi-department support.
Your VA integrates into your clinic’s operations with clear processes, communication channels, and ongoing oversight. As your needs evolve, we adjust support accordingly — without disruption.
What Clinics Are Saying
Partnering with PrimeMedicalAdmins has been one of the best operational decisions we’ve made. Our local staff are less stressed, our bookings increased, and our clinic now runs smoother than ever. We grew faster because they took admin off our plate.
Kate M.
Behavioral Optometrist
pricing
Simple & Straightforward Pricing
Inspired by leading healthcare VA models, we offer clear and flexible packages, including:
- Part-Time VA Support
- Full-Time VA Support
- Scalable Team Support as your clinic grows
✔ No hidden fees ✔ No unnecessary long-term contracts
✔ Flexible engagement options ✔ Trial period available
The Founder
With over 10 years of experience as a Virtual Assistant and Copywriter, Ruth has worked directly with healthcare providers and growing businesses across the United States, Australia, and Canada, delivering high-level administrative support where accuracy, confidentiality, and clear communication are critical. Her consistent performance and professionalism earned her a Top-Rated badge on various freelance platforms, reflecting long-term client trust and reliability.
Prime Medical Admins was built from her firsthand experience working inside small-businesses and medical practices and seeing the need for more intentional, quality-driven virtual support.
Rather than operating as a high-volume agency, she chose a boutique model, remaining personally involved in key parts of VA training and carefully matching assistants to each clinic’s workflows.
Ready to Reduce Admin Workload and Grow Your Clinic?
Let our trained medical admin specialists support your medical practice — so you can focus on what matters most: your patients.
Prime Medical Admins 